Arts Administrator & Festival Assistant
Position Type: Permanent Part-time
Job Location: Edmonton, AB, Canada
Hours Range: Max 25 hours per week
Anticipated Start date: November 1, 2023
Arts on the Ave believes in cultivating artistic fellowship through arts celebrations, signature art festivals, and traditions. The Society’s goals are to create opportunities for all individuals to experience the joy of artistic expression and to nurture creative environments. Arts on the Ave is composed of visual and performance artists, literary and film artists, photographers, and musicians that collaborate and create in the Alberta Avenue Arts District.
Arts on the Ave Edmonton Society is looking for a Festival & Event Assistant who is eager to join us in planning our annual community arts festival and other special community arts and regular weekly events and workshops in one of Edmonton's historic neighbourhoods.Working under the Executive Director, the Arts Administrator & Festival Assistant takes on administrative, supportive, organizational, and project-related tasks to support daily operations and festivals. The successful applicant will assist Arts on the Ave in continuing to build and renew our historic district, and provide the opportunity to engage and work within a broad multi-cultural community as well as provide them with valuable experience in planning multi-arts events in Alberta's capital city.
JOB DESCRIPTION
Financial Management:
Manage daily financial transactions, including accounts payable and receivable.
Assist in the development and implementation of financial policies and procedures.
Assist in producing budget reports.
Bank Reconciliation of statements and investigate any discrepancies.
Assist in preparing for annual Audits and collaborate with the finance team during internal and external audits, ensuring records are accurate and accessible.
Working with Production Team as a Festival Assistant to develop programming, and arrange logistics for Arts on the Ave signature festivals; Kaleido Family Arts Festival and Deep Freeze; A Byzantine Winter Festival.
Work as a team lead for Arts on the Ave Community Events and programming throughout the year.
Administrative Support:
Oversee general administrative tasks, such as office supplies, equipment maintenance, and vendor relationships.
Coordinate meetings, travel arrangements, and event planning.
Maintain a well-organized and efficient office environment.
Assist in the preparation and submission of necessary reports and filings.
Data Management:
Daily operations at The Carrot Community Arts Coffeehouse
Assisting in the development of promotion strategies and materials
Writing submission calls, advertisements, contracts, and letters
Developing connections with parties and organizations within the community
Communication with and recognition of sponsors and community stakeholders.
Archiving, database creation and maintenance
Organization and management of projects and events
Day-to-day office support and other duties as required
Job Requirements:
The ideal candidate for the position:
minimum 3 years experience in working with financial institutions.
minimum of 3 years experience in not for profit.
is an enthusiastic, self-starter who is flexible and resourceful;
enjoys working in a fast-paced, fun environment with minimal supervision;
Is able to move up to 20 lbs safely, moving and setting up festival site equipment like tables, tents, etc.
has a keen interest and/or experience or studies in an arts or administrative field (preferred);
has excellent communication and customer service skills;
is organized, responsible and reliable;
has good computer skills (Quickbooks, Excel, Word & Google Docs)
has a valid driver's license (required) and access to a reliable vehicle
Interest in the Arts is a must.
Experience or interest in arts festivals and community events is an asset
Able to work outdoors year round
Available to work evenings and weekends
Successful applicants will also be cross-trained on other Arts On The Ave tasks and events as needed including but not limited to: hosting small events and communications.
are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible)
are legally entitled to work in Canada
