Work With Us

Thank you for your interest in working at Arts on the Ave Edmonton Society!

Below are current available opportunities. Interested candidates are invited to submit their cover letter and resume to artsadmin@artsontheave.org. 

Another great way to get involved is to volunteer with us, either at The Carrot Community Arts Coffeehouse or one of our signature arts festivals. If you’d like to join our team, please see our volunteer page for available opportunities.

Arts Administrator

Working under the Executive Director, the Arts Administrator takes on administrative, supportive, organizational, and project-related tasks to support daily operations and festivals. The Arts Administrator is a part-time position for a maximum of 30 hours per week, Monday through Friday.  Overtime and evening/weekend hours will be required during festivals and special events.

 Duties and Responsibilities include:

  • Working with Production Team as a Festival Assistant to develop strategies and arrange logistics for Deep Freeze: A Byzantine Winter Festival in January and Kaleido Family Arts Festival in September

  • Working with graphic designer to create promotional materials

  • Social media and Arts on the Ave website communications

  • Assisting in the development of promotion strategies and materials

  • Writing submission calls, advertisements, contracts, and letters

  • Developing connections with parties and organizations within the community

  • Communication with and recognition of sponsors and community stakeholders

  • Creation and dispersion of the Arts on the Ave newsletter via Mailchimp

  • Archiving, database creation and maintenance

  • Working with budgets

  • Organization and management of projects and events

  • Day-to-day office support

Qualifications:

  • Familiarity with Arts on the Ave, its festivals, programs, and mandate

  • Have at least 2 years of administrative experience

  • Genuinely enjoy interacting with others and working as part of a team

  • Experience organizing festivals and events

  • An interest in the arts and community development

  • Experience leading small projects

  • Have own vehicle & Driver’s License

  • Must be proficient on Mac computer

  • Confident in all Microsoft applications and Google Drive.

  • Solid understanding of Social Media and Marketing tools such as Instagram, Facebook, and Mailchimp


Volunteer Coordinator

The Volunteer Coordinator reports to the Arts on the Ave Executive Director and the Operations Manager for The Carrot Community Arts Coffeehouse. During the two annual festivals, the position reports to the Festival Director and Festival Producer. This is a part-time position (30 hours) with additional hours required during planning and development of the two annual festivals, Kaleido Family Arts Festival (second weekend in September) and Deep Freeze Byzantine Winter Festival (second weekend in January). The candidate will be required to work evenings.

The Volunteer Coordinator is responsible for the recruitment, coordination and management of volunteers for the Carrot Community Arts Coffeehouse (150 volunteers), Kaleido Family Arts Festival  (298 volunteers) and Deep Freeze: A Byzantine Winter Festival (285 volunteers).  This includes updating policy and procedures, maintaining data-base, communications, volunteer, recruitment, orientation and recognition, scheduling and coordination of volunteers and program evaluation. This position is also responsible for planning key Arts on the Ave events that support volunteers, such as festival recruitment and orientation dinners and seasonal events at The Carrot.

Duties and Responsibilites:

Festival Volunteer Management

  • Updating of volunteer recruitment forms and online tools

  • Development and recruitment of volunteers including prepare Call for Volunteers, post Call, put up posters, etc.

  • Scheduling volunteers through a database system

  • Creating and executing volunteer training

  • Set up, management, and strike of the Volunteer Centre during festivals

  • Set-up, management of Volunteer Check-in during festivals

  • Creation and execution of a volunteer survey, after festivals

  • Organization of the volunteer appreciation party

  • Maintaining effective communication with all volunteers via email, phone, and social networking sites

  • Supervising volunteer shifts during the festival; working closely with various festival departments to assign volunteer shifts

  • Administrative and office duties as required

  • Preparation and delivery of a final Festival Volunteer report

  • Attend regular festival planning meetings when necessary

  • Other job related duties as required

Carrot community arts coffeehouse Volunteer Management

  • Recruit & train new volunteers with The Carrot’s procedures, and see that procedures are carried out

  • Plan quarterly volunteer appreciation events  

  • Maintain the volunteer roster and schedule, ensuring gaps are cared for

  • Keep record of individual volunteer hours and attendance

  • Clearly communicate needs to The Carrot volunteers

  • Initiate additional training of volunteers as needed to ensure acceptable standard of product is maintained and as new products are introduced

  • Develop and implement bi-annual volunteer feedback survey to continue developing a positive volunteer work place

  • Respectfully provide feedback to volunteers when needed and also listen to volunteer complaints when needed, and logging those complaints for review by the Operations Manager and AOTA Executive Director

  • The Carrot Gallery administration

  • Develop a comprehensive knowledge of The Carrot’s products and branding

  • Use social media (Facebook, Twitter) to promote events at The Carrot

  • Update The Carrot website weekly with current information

  • Be present in the coffeehouse and develop relationships with patrons

  • Send out the weekly updates on schedule needs via email

  • Ensure the Carrot cleanliness standards are maintained, being part of the cleaning team

  • Assist in the ordering, procuring, receiving and storing of stock and consumables

  • Communicate equipment needs to manager/committee when required

  • Assist in rental bookings of the Carrot

  • Attend monthly Carrot Committee meetings

  • Prepare a brief monthly report for the Carrot Committee review detailing observations, needs & opportunities

Qualifications

  • Experience with volunteer management

  • Ability to build effective relationships within the arts communities

  • Detail-oriented team worker who is able to work independently

  • Great communication and problem solving skills

  • Confident in all Microsoft applications and Google Drive.

  • Experience with Social Media and Marketing tools such as Instagram, Facebook, and Mailchimp is an asset