Work With Us

Join the Arts on the Ave team as our Kitchen Coordinator. Please find the job description below or click each position for more info.

Applications will remain open until a suitable candidate is found. Please email your resumé and cover letter to artsadmin@artsontheave.org

We are also hiring for the Kaleido Production Team! This year’s Kaleido Family Arts Festival is taking place September 13 - 15 2019. Please find job descriptions below.

Applications for the Kaleido Festival Production team close Sunday, July 7th at 10:00 pm MDT. Please email your resumé and cover letter to artsadmin@artsontheave.org

Ringleader Required! (aka Operations Manager)

About Us

Arts on The Ave is an arts-based non-profit charitable organization working around 118 Avenue between NAIT and Northlands. We are artistic leaders who continually engage to build community, inspire and be inspired, across the globe. We think BIG! Our passion is to celebrate the human spirit through the arts, and our vision is to build a creative, safe and healthy community that is driven by the arts. We live our passion and vision in everything that we do.

About You:

If you want to

1. Be a part of a mission-based arts organization

2. Work and play with the best team of volunteers in Edmonton

3. Engage in a non-traditional workplace, with our coffee house and office space, as well as our many events “on the street.”

4. Support LOCAL: arts, businesses and economies, community organizations and people.

5. Be a part of a team of unique individuals who think differently, live unconventionally, and work collectively.

6. Contribute to a nimble environment where no two days are the same, using a consistent “make-it-work” attitude.

You are:

1. Exceptionally flexible, and we don’t mean stretchy! You are not stuck into one way of thinking, and you have a “can do” attitude in every situation.

2. Creative and believe in the creative process, by consistently saying “yes, and!”

3. A relentless multi-tasker, who loves to have at least 5 balls in the air at all times!

You can combine this with strong prioritization and critical thinking skills, to achieve maximum effectiveness and efficiency.

4. A helpful team member who genuinely cares about the other members of the team. You will always go the extra mile for the team and do whatever it takes to help others thrive.

5. Able to take a little (direction, resources, ideas) and make it a lot! You enjoy building projects, programs, and systems for long term, sustainable growth.

6. Especially customer focused, able to understand the many different customers we have, and how to consistently exceed their expectations.

7. A lover of technology and continuously seek new ways to use it for the benefit of yourself and the organization.

8. A servant leader; still waters run deep here, we lead without fanfare and MVPs. In fact, we don’t pay much attention to titles, even though we had to put one on this posting!

9. Energized by both the big picture and the small details, you can move back and forth between macro and micro with ease.

10. Motivated by dynamic, busy and loud workspaces; and you can find a way to both enjoy the environment and focus to get your work done at the same time. You know how to be friendly and open, while also setting the right boundaries to complete your tasks.

11. Contagiously positive: energy giving, not energy sucking! If we are not clear, grumpy people are not allowed.

About the Opportunity:

This is a maternity leave contract, starting immediately, and expected to go until September 30 th , 2020. We are always growing and there is strong potential for continued work for the right person.

You get the keys to the kingdom (The Carrot Community Arts Coffeehouse) and the all the treasures within! Seriously, you are responsible for the daily operations of The Carrot and a key member of AOTA’s leadership team.

Operational responsibility means that you enthusiastically steward our three-pronged unicorn: community, arts and coffee! All the prongs are of equal importance and you must embrace and love each one of them.

We have well-developed systems and processes in place; and are open to continuous quality improvement. Our preferred approach is that newcomers to the organization first learn our existing methods inside and out (including the WHY), and then make suggestions for improvements.

You will share responsibility for ensuring The Carrot is open from Tuesday to Saturday, 8:30 am to 10:00 pm, and some Sundays and Mondays for rentals and special events. Your work week averages 30-35 hours per week, making this a perfect fit for someone with an existing “side-hustle” or who wants to develop one.

If you want to explore the mysterious and crazy world of a non-profit, charitable arts organization, we’d love to talk to you. Visit our website at www.artsontheave.org or www.thecarrot.ca to get the position description, and apply to artsadmin@artsontheave.org.

For a full list of qualifications please keep reading!

RESPONSIBILITIES 

Relationships and Communication:

Use social media (Facebook, Twitter) periodically to communicate what is happening at the Carrot

Be present in the coffeehouse and develop relationships with patrons

Send out the weekly update on schedule needs via email.

Maintain a great relationship with suppliers and artisans

Logistics:

Ensure the Carrot cleanliness standards are maintained, being part of the cleaning team

Ordering, procuring, receiving and storing of stock and consumables

Communicate equipment needs to committee when required

Assist in rental bookings of the Carrot, Event planning

Maintaining an active and current point of sale system

Overseeing the cleanliness and organization of The Carrot

Caring for Volunteers:

Plan volunteer appreciation events quarterly

Maintain the volunteer roster and schedule, ensuring all gaps are cared for

Keep record of individual volunteer hours and attendance

Clearly communicate needs to the Carrot volunteers 

Initiate additional training of volunteers as needed to ensure acceptable standard of product is maintained and as new products are introduced.  

Respectfully provide feedback to volunteers when needed and also listen to volunteer complaints when needed and logging those complaints for review AOTA Executive Director. 

Additional Responsibilities:

Support the General Manager in facilitating the creation of marketing strategies and promotional materials

Prepare a brief monthly report for General Manager to review detailing observations, needs and opportunities

Support the General Manager as needed in prioritization and scheduling of capital projects

Attend & chair the monthly Carrot Committee meeting, including oversight of the creation and distribution of agenda, minutes and action log

Other managerial duties as required

Kitchen Coordinator

Status/Classification: Part time

Supervisor(s): General Manager / Executive Director

Job Purpose Summary

This position provides oversight to the kitchen operations while reporting to the Executive Director, the kitchen coordinator is responsible for providing food service for; The Carrot Community Arts Coffeehouse, Special Events and festival food service for volunteers.

Duties and Responsibilities

● Oversee all kitchen operations ensuring healthy and safe work practices.

● Order inventory and create an inventory system for the kitchen supplies, ensuring sufficient stock levels.

● Store food in designated areas, utilizing knowledge of temperature requirements and food spoilage. Check food items in refrigerators, freezers and pantry to ensure freshness. Utilize surpluses and dispose of leftovers.

● Inspects kitchen and cafe equipments and utensils to ensure sanitary standards are met weekly. Perform a weekly cleaning to insure all major pieces of equipment are cleaned regularly.

● Attends staff meetings when necessary.

● Create, review, and update menu options for special events and festivals according to allocated budget. Plans and executes meals for special events when requested that also includes catering.

● Establish, implement and communicate menu recipe requirements.

● Be the first point of contact for kitchen volunteers and work collaboratively with the volunteer coordinator for re-scheduling and coordinating training.

● Mentor and complete orientation of new kitchen volunteers.

● Provide ongoing kitchen training, knowledge transfer to the kitchen and management teams. Explains and demonstrates work methods to train volunteers or paid personnel in proper use of equipment, sanitary standards and safety.

● Ensure the safe storage and disposal of food and beverages.

● Ensure preparation and cooking stations are stock appropriately.

● Notify the store owner of any repairs or maintenance required for kitchen appliances and equipment.

● Enforce proper sanitation and preparation practices and procedures.

● Develop and maintain policies and procedures relating to kitchen coordination.

● Create menu and grocery list, and coordinate volunteers for food needs.

Qualifications:

● Happy person, problem solver and a team player.

● Experience working in food services - food preparation and menu planning skills.

● Able to adapt to changing situations and solve problems creatively.

● Strong interpersonal skills: ability to work with diverse group.

● High School Diploma and previous experience trained in the kitchen is a must. Red Sea certification (optional)

● Extensive knowledge on Google Drive, Spreadsheet and other computer skills.

● Ability to work independently, with minimum supervision and to work as a member of a team.

● Must possess strong communication skills and organization skills.

● Ability to handle multiple tasks and an organized person.

● Ability to work flexible work schedule. Evenings and some weekends required.

● Valid First Aid Certification

● Valid Food Safety Certification

Other Requirements:

● Must be able to lift 40 pounds, sit, stand, squat, bend, climb stairs, crouch, reach, and kneel.

● Fast paced indoor working environment.

● Access to reliable vehicle and willingness to work on all Arts on the Ave sites.

Fire Marshall

Hours of work

The Fire Marshall will work as contractor to Arts on the Ave Edmonton Society. This is a part-time, contract position, with hours increasing leading up to the festival. Work outside of normal business hours and on evenings and weekends will be required.  

Duties and Responsibilities

Under the guidance and direction of the Production Manager and reporting indirectly to Festival Producer and Executive Director Christy Morin, the Fire Marshall will:

  • Obtain the list of fire locations and start/run times from the site coordinator.

  • Instruct waiting fire watchers to bring loads of wood to each fire pit location.

  • Prepare your wagon or sled with wood and torch/propane tank/sparker.

  • Start fires in the order indicated. Any lit fire must have a fire watcher.

  • Instruct fire watchers on proper safe addition of wood, maximum fire size and safe distances for public.

  • Make sure you have all fire watchers cell phone numbers and they have yours so they can call if they need more wood or break.

  • Ensure supplies (vests and gloves) are located in the storage room behind the volunteer sign-in table.

  • Have a system for keeping track of the vests and gloves to ensure they are returned.

  • It is expected all Kaleido Family Arts Festival team members will be on site for the duration of the festival and volunteer nights.

  • Preparation and delivery of a final Festival Volunteer report

  • Attend regular festival planning meetings when necessary

Qualifications

Our ideal Fire Marshall will have, but are not limited to the following:

  • Experience with festivals.

  • Ability to multi-task, think and react quickly and make smart decisions.

  • Exceptional project management skills with ability to work on multiple projects simultaneously.

  • A team player

  • Availability to work some nights and weekends.

  • Ability to continuously stand or walk for several hours during events.

To apply please email a resume and cover letter to artsadmin@artsontheave.org

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted.  Thank you for your interest in working at Arts on the Ave Edmonton Society.

Site Support

Hours of Work

Site Support will work as a contractor to Arts on the Ave Edmonton Society.

General Job Description

Under the direction and supervision of the Festival Producer and the Site Manager, site support is responsible for supporting the site manager’s planning of the production needs for the festival site and monitoring the site during Kaleido. This is a part-time, contract position, with hours increasing leading up to the festival. Some work outside of normal business hours and on evenings and weekends will be required.  

Specific Duties and Responsibilities

  • Attend weekly meetings with the Kaleido production team

  • Support the organization of the festival site infrastructure, operations, and suppliers, including tents, electricity, tables, chairs, portable toilets, barricades, decorations, waste containers, garbage collection, noise control and by-law enforcement

  • Support the Site Manager and Festival Producer with the:

    • Design and update Site Maps

    • Secure government permits and approvals

    • Work within and enforce Arts on the Ave health & safety policies

    • Prepare emergency evacuation plan

    • Assist in the planning, set up and tear down of the festival

    • Coordinate on-site logistics

  • Other job related duties as required

Qualifications

  • Experience with event production and logistics management

  • Ability to respond independently and promptly to issues that arise

  • Strong analytical skills

  • Ability to think quickly and problem solve resourcefully

  • Good communication skills

  • Team Player

  • Access to a car or truck is an asset

Please send your Resumé and Cover Letter to artsadmin@artsontheave.org

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted.  Thank you for your interest in working at Arts on the Ave Edmonton Society.

Maintenance Coordinator

Hours of work

The Maintenance Coordinator will work as a contractor to Arts on the Ave Edmonton Society.

General Description

This position reports directly to the Festival Producer and Executive Director. The Maintenance Coordinator is responsible for providing oversight of needs for the festival’s use of the Community Hall site, monitoring, and maintaining the site during Kaleido Family Arts Festival. This is a part-time, contract position, with hours increasing leading up to the festival. Some work outside of normal business hours and on evenings and weekends will be required.  

Duties and Responsibilities

  • Providing oversight of needs for the festival’s use of the Community Hall site, monitoring and maintaining the site during Kaleido Family Arts Festival. This includes but is not limited to:

    • Liaising  with the Volunteer Coordinator to manage the maintenance crew volunteers

    • Keeping the Community Hall clean and neat

    • Garbage

    • Building maintenance

    • Security

    • Set-up and Strike

    • Ensuring the Hall’s sidewalks and patios are clear of debris

    • Prior to leaving site, ensuring that someone in authority has the Community Hall master-key

  • Attend weekly meetings with the Kaleido production team to plan and further festival development

  • Other job-related duties as required

Qualifications:

  • Detail-oriented team worker who is able to work independently

  • Great communication and problem-solving skills

  • Ability to think quickly and problem solve resourcefully

  • Previous experience with arts festivals is an asset

Please send your Resumé and Cover Letter to artsadmin@artsontheave.org

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted.  Thank you for your interest in working at Arts on the Ave Edmonton Society.

Kaleido Gallery Coordinator

Hours of work

The Gallery Coordinator will work as a contractor to Arts on the Ave Edmonton Society. This is a part-time, contract position, with hours increasing leading up to the festival. Work outside of normal business hours and on evenings and weekends will be required.  

Duties and Responsibilities

Under the guidance and direction of the Festival Producer and Executive Director, Christy Morin, the Gallery Coordinator will plan, coordinate, and execute the Kaleido festival galleries in their respective venues including The Nina Haggerty Centre for the Arts. The Gallery Coordinator will:

  • Write, circulate, and promote the Call for Submissions

  • Coordinating a jury for the Kaleido galleries

  • Liaise with gallery venues to ensure smooth install and dismantle of the Kaleido galleries

  • Coordinate install and dismantle of gallery exhibitions including satellite venues

  • Plan, coordinate, execute workshops facilitated by local artists in gallery venues.

  • Plan, coordinate, execute Youth Gallery including arranging the pick up of artwork from local schools

  • Responsible for all artist / workshop facilitator Kaleido Gallery contracts and agreements

  • Supervise all four gallery venues during festival hours

  • Supervise and train the volunteers assigned to each venue

  • Assist with the sale of artwork at each gallery venue

  • Contact purchasers and artists to arrange times to pick up artwork

  • Transport and deliver artwork as needed

  • Create artwork payment and reconciliation document

Qualifications

  • An interest in visual art and knowledge of local arts nonprofits

  • Experience with gallery installs including curating and hanging artwork

  • Ability to build effective relationships within the arts communities

  • Detail-oriented team worker who is able to work independently

  • Great communication skills

  • Strong problem solving skills

  • Experience working in unusual spaces

  • Computer literate (especially with Excel, Word, etc.)

Please send your Resumé and Cover Letter to artsadmin@artsontheave.org

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted.  Thank you for your interest in working at Arts on the Ave Edmonton Society