Work With Us

We are excited to announce that we are hiring dynamic individuals for our 2019 Kaleido Production Team! Please find job descriptions below.

Applications close May 30th 2019 at 6:00 pm MDT. Please email your resumé and cover letter to artsadmin@artsontheave.org

  • Volunteer Coordinator Assistant

  • Fire Marshall

  • Food & Food Vendor Coordinator

  • Vendor & Arts Market Coordinator

  • Site Support

  • Theatre Programming Coordinator

Volunteer Coordinator Assistant

Hours of Work

The Volunteer Coordinator Assistant will work as a contractor to Arts on the Ave Edmonton Society.

Summary

The Volunteer Coordinator Assistant will work under the guidance and direction of the Volunteer Coordinator. During our two annual festivals they will also report to the Festival Director and Festival Producer. The Volunteer Coordinator Assistant will be responsible for planning and coordinating volunteer orientation dinners, volunteer appreciation events, and will support the Volunteer Coordinator in the recruitment, coordination, and management of volunteers for the Kaleido  Family Arts Festival (298 volunteers). This contract may be renewed to include the Deep Freeze: A Byzantine Winter Festival (285 volunteers).

General Job Description

This is a (.6) part-time position, with additional hours required during planning and development of our annual arts festivals, including Kaleido Family Arts Festival (second weekend in September). This part-time contract position begins as soon as possible with hours increasing leading up to the festival. Additional hours and evenings are normal and are to be expected.

Duties and Responsibilities

o Planning, coordinating, executing volunteer orientation and volunteer appreciation events

o Assisting the Volunteer Coordinator in:

  • Updating of volunteer recruitment forms and online tools

  • Development and recruitment of volunteers including preparing Call for Volunteers, posting Calls for Volunteers on various outlets etc.

  • Scheduling volunteers through Better Impact software

  • Creating and executing volunteer training

  • Set up, management, and strike of the Volunteer Centre during festivals

  • Set-up, management of Volunteer Check-in during festivals

  • Creation and execution of a volunteer survey, after festivals

  • Maintaining effective communication with all volunteers via email, phone, and social networking sites

  • Supervising volunteer shifts during the festival; working closely with various festival departments to assign volunteer shifts

  • Administrative and office duties as required

  • Preparation and delivery of a final Festival Volunteer report

  • Attend regular festival planning meetings when necessary

  • Oversee the Kaleido website if necessary

o Other job-related duties as required

Qualifications

o Experience with volunteer management.

o Experience with Better Impact software is an asset.

o Ability to build effective relationships within the arts communities

o Detail-oriented team worker who is able to work independently

o Great communication and problem-solving skills

o Computer literate (especially with Excel, Word, and MailChimp)

Please send your Resumé and Cover Letter to artsadmin@artsontheave.org

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted.  Thank you for your interest in working at Arts on the Ave Edmonton Society.

Fire Marshall

Hours of work

The Fire Marshall will work as contractor to Arts on the Ave Edmonton Society. This is a part-time, contract position, with hours increasing leading up to the festival. Work outside of normal business hours and on evenings and weekends will be required.  

Duties and Responsibilities

Under the guidance and direction of the Production Manager and reporting indirectly to Festival Producer and Executive Director Christy Morin, the Fire Marshall will:

  • Obtain the list of fire locations and start/run times from the site coordinator.

  • Instruct waiting fire watchers to bring loads of wood to each fire pit location.

  • Prepare your wagon or sled with wood and torch/propane tank/sparker.

  • Start fires in the order indicated. Any lit fire must have a fire watcher.

  • Instruct fire watchers on proper safe addition of wood, maximum fire size and safe distances for public.

  • Make sure you have all fire watchers cell phone numbers and they have yours so they can call if they need more wood or break.

  • Ensure supplies (vests and gloves) are located in the storage room behind the volunteer sign-in table.

  • Have a system for keeping track of the vests and gloves to ensure they are returned.

  • It is expected all Kaleido Family Arts Festival team members will be on site for the duration of the festival and volunteer nights.

  • Preparation and delivery of a final Festival Volunteer report

  • Attend regular festival planning meetings when necessary

Qualifications

Our ideal Fire Marshall will have, but are not limited to the following:

  • Experience with festivals.

  • Ability to multi-task, think and react quickly and make smart decisions.

  • Exceptional project management skills with ability to work on multiple projects simultaneously.

  • A team player

  • Availability to work some nights and weekends.

  • Ability to continuously stand or walk for several hours during events.

To apply please email a resume and cover letter to artsadmin@artsontheave.org

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted.  Thank you for your interest in working at Arts on the Ave Edmonton Society.

Food & Food Vendor Coordinator

Hours of work

The Food and Food Vendor Coordinator will work as a contractor to Arts on the Ave Edmonton Society.

Summary

Under the guidance and direction of the Executive Director. Food and Food Vendor Coordinator will prepare and execute meals for volunteers pre, during and post festival. This position is responsible for the overall management and coordination of all food vending operations at the Kaleido Family Arts Festival. This is a part-time, contract position, with hours increasing leading up to the festival. Work outside of normal business hours and on evenings and weekends will be required.  

Duties and Responsibilities

  • Food and Food Vendor Coordinator is responsible in food preparation including ordering, organizing and menu planning as well as sales operations during both festivals.

    • Volunteer food throughout the weekend. pre and post festival preparation.

    • Contacting potential sponsors.

    • Ordering and contacting food suppliers ahead of time.

    • Menu planning

  • Food and Food Vendor Coordinator will report to Executive Director for the overall management and coordination of all food operations at the festivals.

  • Selection of food vendors, managing and coordinating:

    • Applications process for food vendors

    • Communications with vendors and potential vendors

    • Juries to review applications

    • Vendor contracts

    • Vendor permits and insurance requirements

    • Vendor fee payments

    • Vendor booth placement

Qualifications

Our ideal Food Vendor Coordinator will have, but are not limited to the following:

  • Experience in the hospitality, restaurant or food service management fields.

  • Red Seal Chef Certification (optional)

  • Thorough knowledge of best practices in food safety and food operations.

  • Familiarity with standard food and beverage equipment, inventory, cost control and purchasing.

  • Experience with food events and/or festivals.

  • Computer skills, including facility with Microsoft Office and Google Drive applications

  • Attention to detail and exemplary organizational skills.

  • Ability to multi-task, think and react quickly and make smart decisions.

  • Exceptional project management skills with ability to work on multiple projects simultaneously.

  • A team player

  • Availability to work some nights and weekends.

  • Ability to continuously stand or walk for several hours during events.

Please send your resumé and cover letter to artsadmin@artsontheave.org

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted.  Thank you for your interest in working at Arts on the Ave Edmonton Society.

Kaleido Vendor & Arts Market Coordinator

Hours of Work

The Kaleido Vendor & Market Coordinator will work as contractor to Arts on the Ave Edmonton Society.

General Job Description:

Under the direction and supervision of the Festival Producer and Executive Director, the Kaleido Vendor & Arts Market Coordinator will oversee the preparation, design, development, and implementation of the Kaleido Arts market. This is a part-time, contract position, with hours increasing leading up to the festival. Work outside of normal business hours and on evenings and weekends will be required.  

Duties and Responsibilities:

  • Selection of artisan market vendors, managing and coordinating:

    • Applications process for food vendors

    • Communications with vendors and potential vendors

    • Juries to review applications

    • Vendor contracts

    • Vendor permits and insurance requirements

    • Vendor fee payments

    • Vendor booth placement

  • Liaise with artists and artisans

  • Outline requirements and guidelines for artisan tables, sales, etc.

  • Respond to queries raised by artists/artisans

  • Coordinate on-site arts-related logistics

  • Attend weekly meetings with the Kaleido production team to plan and further festival development

  • Other job-related duties as required


    Qualifications:

  • Experience with event production and logistics management

  • Ability to build effective relationships within the arts communities

  • Detail-oriented team worker who is able to work independently

  • Experience in visual art and/or craft

  • Good communication skills

  • Team Player

Please send your Resumé and Cover Letter to artsadmin@artsontheave.org

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted.  Thank you for your interest in working at Arts on the Ave Edmonton Society.

Site Support

Hours of Work

Site Support will work as a contractor to Arts on the Ave Edmonton Society.

General Job Description

Under the direction and supervision of the Festival Producer and the Site Manager, site support is responsible for supporting the site manager’s planning of the production needs for the festival site and monitoring the site during Kaleido. This is a part-time, contract position, with hours increasing leading up to the festival. Some work outside of normal business hours and on evenings and weekends will be required.  

Specific Duties and Responsibilities

  • Attend weekly meetings with the Kaleido production team

  • Support the organization of the festival site infrastructure, operations, and suppliers, including tents, electricity, tables, chairs, portable toilets, barricades, decorations, waste containers, garbage collection, noise control and by-law enforcement

  • Support the Site Manager and Festival Producer with the:

    • Design and update Site Maps

    • Secure government permits and approvals

    • Work within and enforce Arts on the Ave health & safety policies

    • Prepare emergency evacuation plan

    • Assist in the planning, set up and tear down of the festival

    • Coordinate on-site logistics

  • Other job related duties as required

Qualifications

  • Experience with event production and logistics management

  • Ability to respond independently and promptly to issues that arise

  • Strong analytical skills

  • Ability to think quickly and problem solve resourcefully

  • Good communication skills

  • Team Player

  • Access to a car or truck is an asset

Please send your Resumé and Cover Letter to artsadmin@artsontheave.org

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted.  Thank you for your interest in working at Arts on the Ave Edmonton Society.

Theatre Programming Coordinator

Hours of Work:

The Theatre Programming Coordinator will work as a contractor to Arts on the Ave Edmonton Society.

General Job Description


Under the direction and supervision of the Festival Producer, the Theatre Programming Coordinator is responsible for the recruitment of actors and directors to participate in Kaleido’s theatre components, in addition to the development and execution of production spaces. This is a part-time, contract position, with hours increasing leading up to the festival. Some work outside of normal business hours and on evenings and weekends will be required.  

Duties and Responsibilities

  • Oversee the preparation, design, development, and implementation of theatre programming

  • Outline and coordinate requirements and logistics for theatre productions

  • Liaise with, recruit, and schedule theatre groups

  • Attend weekly meetings with the Kaleido production team to plan and further festival development

  • Other job-related duties as required

Qualifications

  • A background in theatre

  • Experience with event production and logistics management

  • Ability to build effective relationships within the theatre communities

  • Detail-oriented team worker who is able to work independently

  • Detail-oriented team worker who is able to work independently

  • Great communication and problem-solving skills

Please send your Resumé and Cover Letter to artsadmin@artsontheave.org

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted.  Thank you for your interest in working at Arts on the Ave Edmonton Society.