Work With Us
Thank you for your interest in working at Arts on the Ave Edmonton Society!
Below are current available opportunities. Interested candidates are invited to submit their cover letter and resume to email@example.com.
Another great way to get involved is to volunteer with us, either at The Carrot Community Arts Coffeehouse or one of our signature arts festivals. If you’d like to join our team, please see our volunteer page for available opportunities.
Working under the Executive Director, the Arts Administrator takes on administrative, supportive, organizational, and project-related tasks to support daily operations and festivals. The Arts Administrator is a part-time position for a maximum of 30 hours per week, Monday through Friday. Overtime and evening/weekend hours will be required during festivals and special events.
Duties and Responsibilities include:
Working with Production Team as a Festival Assistant to develop strategies and arrange logistics for Deep Freeze: A Byzantine Winter Festival in January and Kaleido Family Arts Festival in September
Working with graphic designer to create promotional materials
Social media and Arts on the Ave website communications
Assisting in the development of promotion strategies and materials
Writing submission calls, advertisements, contracts, and letters
Developing connections with parties and organizations within the community
Communication with and recognition of sponsors and community stakeholders
Creation and dispersion of the Arts on the Ave newsletter via Mailchimp
Archiving, database creation and maintenance
Working with budgets
Organization and management of projects and events
Day-to-day office support
Familiarity with Arts on the Ave, its festivals, programs, and mandate
Have at least 2 years of administrative experience
Genuinely enjoy interacting with others and working as part of a team
Experience organizing festivals and events
An interest in the arts and community development
Experience leading small projects
Have own vehicle & Driver’s License
Must be proficient on Mac computer
Confident in all Microsoft applications and Google Drive.
Solid understanding of Social Media and Marketing tools such as Instagram, Facebook, and Mailchimp
The Volunteer Coordinator reports to the Arts on the Ave Executive Director and the Operations Manager for The Carrot Community Arts Coffeehouse. During the two annual festivals, the position reports to the Festival Director and Festival Producer. This is a part-time position (30 hours) with additional hours required during planning and development of the two annual festivals, Kaleido Family Arts Festival (second weekend in September) and Deep Freeze Byzantine Winter Festival (second weekend in January). The candidate will be required to work evenings.
The Volunteer Coordinator is responsible for the recruitment, coordination and management of volunteers for the Carrot Community Arts Coffeehouse (150 volunteers), Kaleido Family Arts Festival (298 volunteers) and Deep Freeze: A Byzantine Winter Festival (285 volunteers). This includes updating policy and procedures, maintaining data-base, communications, volunteer, recruitment, orientation and recognition, scheduling and coordination of volunteers and program evaluation. This position is also responsible for planning key Arts on the Ave events that support volunteers, such as festival recruitment and orientation dinners and seasonal events at The Carrot.
Duties and Responsibilites:
Festival Volunteer Management
Updating of volunteer recruitment forms and online tools
Development and recruitment of volunteers including prepare Call for Volunteers, post Call, put up posters, etc.
Scheduling volunteers through a database system
Creating and executing volunteer training
Set up, management, and strike of the Volunteer Centre during festivals
Set-up, management of Volunteer Check-in during festivals
Creation and execution of a volunteer survey, after festivals
Organization of the volunteer appreciation party
Maintaining effective communication with all volunteers via email, phone, and social networking sites
Supervising volunteer shifts during the festival; working closely with various festival departments to assign volunteer shifts
Administrative and office duties as required
Preparation and delivery of a final Festival Volunteer report
Attend regular festival planning meetings when necessary
Other job related duties as required
Carrot community arts coffeehouse Volunteer Management
Recruit & train new volunteers with The Carrot’s procedures, and see that procedures are carried out
Plan quarterly volunteer appreciation events
Maintain the volunteer roster and schedule, ensuring gaps are cared for
Keep record of individual volunteer hours and attendance
Clearly communicate needs to The Carrot volunteers
Initiate additional training of volunteers as needed to ensure acceptable standard of product is maintained and as new products are introduced
Develop and implement bi-annual volunteer feedback survey to continue developing a positive volunteer work place
Respectfully provide feedback to volunteers when needed and also listen to volunteer complaints when needed, and logging those complaints for review by the Operations Manager and AOTA Executive Director
The Carrot Gallery administration
Develop a comprehensive knowledge of The Carrot’s products and branding
Use social media (Facebook, Twitter) to promote events at The Carrot
Update The Carrot website weekly with current information
Be present in the coffeehouse and develop relationships with patrons
Send out the weekly updates on schedule needs via email
Ensure the Carrot cleanliness standards are maintained, being part of the cleaning team
Assist in the ordering, procuring, receiving and storing of stock and consumables
Communicate equipment needs to manager/committee when required
Assist in rental bookings of the Carrot
Attend monthly Carrot Committee meetings
Prepare a brief monthly report for the Carrot Committee review detailing observations, needs & opportunities
Experience with volunteer management
Ability to build effective relationships within the arts communities
Detail-oriented team worker who is able to work independently
Great communication and problem solving skills
Confident in all Microsoft applications and Google Drive.
Experience with Social Media and Marketing tools such as Instagram, Facebook, and Mailchimp is an asset